Free template · Purchasing
Procurement Process
Purchasing cycle management: request, approval, supplier selection, order and receipt.
Use this template freeProcess steps
- 1
Purchase request
A department requests the acquisition of a product or service. The request is formalised.
- 2
Approval
The manager approves or rejects the request based on budget and need.
- 3
Supplier selection
Quotes are requested from suppliers and the best option is selected.
- 4
Order placed
The order is formalised with the selected supplier under agreed terms.
- 5
Receipt and verification
The order is received and verified to match what was requested in quantity and quality.
- 6
Close and record
The supplier's invoice is approved, payment is made and the file is closed.
Why document this process?
A documented procurement process reduces unauthorised spending, improves supplier relationships and ensures compliance with internal controls and tax regulations.
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Frequently asked questions
- Yes. This template is completely free. You can open, edit and export it on the Mapaflow Free plan with no credit card required.
- Yes. The template opens in the Mapaflow editor where you can add, remove or modify any step, change responsible actors, adjust colours and adapt the flow to your company.
- Once you have edited the diagram in Mapaflow, click "Export" and select PDF, PNG or SVG. The export includes all nodes and connections at high resolution.
- Documenting business processes reduces dependency on individuals, makes training new employees easier, improves operational consistency and is a core requirement for certifications such as ISO 9001 or EFQM.
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