ISO 9001:2026 software for SMEs and consultancies Your quality system,
always alive.

Draw your processes and MapaFlow asks for the records, calculates the indicators and generates the process sheets, documents and audit dossier of your ISO 9001:2026 system. Built in Spain, with data hosted in the EU.

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ISO 9001:2026 management

A management system, not a folder of templates

Everything hangs off your processes: what you record in one place is reused everywhere else, calculations run on their own and documents are generated with version control.

  • The process is the centre

    From the diagram come the process sheet, the procedure and the status of each process on the map: indicators, risks, nonconformities and records.

  • Asked for, not remembered

    Records, measurements, readings and reviews show up on your Home page when they are due, with a warning if they fall behind.

  • Evidence that cannot be rewritten

    Measurements and evidence are never edited or deleted: they are voided with a reason and the history is kept.

  • No spreadsheets

    Mobile forms that complete the records and open an incident when a value goes outside its limits.

Modules included in the Enterprise plan

System

  • Document control

    A control record with code, revisions and approval for each document, a downloadable master list and reading acknowledgements.

  • Records, forms and evidence

    Records the system requests by itself, forms that can be filled in from a phone and evidence that cannot be changed or deleted.

  • Process sheets and procedures

    The process sheet and the procedure are generated from the diagram and from what your company writes.

Planning

  • Context, scope and policy

    Internal and external issues, interested parties, a structured scope and a policy with commitments, with documents that generate themselves.

  • Risks and opportunities

    Risks and opportunities with their own cycle, a versioned methodology and an informed decision.

  • Objectives and indicators

    Hierarchical objectives with an action plan and indicators with a formula, a target per period, analysis and a traffic light.

Operation

  • People, equipment and communication

    Positions with holders and responsibilities, competence and training, measuring equipment and communication with acknowledgement.

  • Suppliers and campaigns

    Supply categories, supplier evaluation and approval, and campaigns to request documents and questionnaires through a link.

Evaluation

  • ISO compliance and moving to 2026

    A catalogue of 342 ISO 9001:2026 requirements with each company's declaration, and a guide for moving from the 2015 edition.

  • Audits and data analysis

    An approved annual programme, audits with a team and impartiality, a report with acknowledgement, proposals for extraordinary audits and a data analysis report.

  • Management review and continual improvement

    Reviews with calculated inputs and a conclusion, periodic meetings with an automatic agenda and a register of improvements.

Tools and partners

  • Import from Excel or CSV

    Bring into MapaFlow the data you already have in an Excel or CSV file (risks, indicators, suppliers, interested parties, SWOT, equipment, training and external documents) and the documents of an existing system.

  • Global search and optional AI

    Ctrl K to find any element of the system, and an optional AI aid that proposes drafts: the root cause of a non-conformity, the conclusions of a management review, and indicators and risks for a process.

  • Kits and the partner panel

    For consultancies and partners: publish a management system as a kit, apply it to customers and follow everyone's compliance.

MapaFlow helps you organise, evidence and maintain your management system. Deciding whether you meet each requirement is up to you, and the audit remains what decides.

See all modules

One platform for your ISO standards

The core is shared: processes, documents, risks, audits and management review. ISO 9001:2026 is available today; more standards will follow as optional modules.

  • ISO 9001:2026 · Available
  • More standards coming soon
Try it without signing up

This is Mapaflow's real editor

Drag nodes from the panel, connect steps and discover how a business process is documented. No account, no installation.

Changes are not saved in the demo

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Why Mapaflow

A company without documented processes depends on its people

When that person leaves, the knowledge goes with them. Mapaflow turns implicit know-how into living documentation, accessible to the whole team.

Knowledge walks out the door with people

Your company's operational knowledge lives in your employees' heads. A resignation, a retirement, a career change — and that knowledge disappears. Without documentation, you depend on who happens to be around.

Onboarding takes forever

Without documented processes, every new hire learns differently: asking around, making mistakes, taking months to reach full productivity. Mapaflow's global map gives newcomers a complete view of the company from day one.

The same process, done a thousand different ways

Without a clear reference, everyone does things their own way. Quality varies, mistakes repeat and efficiency suffers. Documenting is the only way to guarantee consistency.

Meeting quality standards without documentation is impossible

ISO 9001:2026 asks for defined processes, documented information and evidence. Mapaflow organises it all around your processes: controlled documents, records, indicators, risks and audits on a single platform.

ISO 9001:2026

Mapaflow is ISO 9001:2026 software: it starts from your process map and adds the quality management system modules. It prepares you for certification and keeps your system alive.

FAQ

Got questions?

No. The editor works with drag and drop. If you can use PowerPoint or any office tool, you can use Mapaflow. No prior training required.

It depends on the plan. The free plan includes 1 user, the Individual plan is designed for independent professionals, and the Enterprise plan has no user limit. Check the pricing table for more detail.

Yes. Besides process mapping, the Enterprise plan includes the ISO 9001:2026 modules: document control, records and forms, risks and opportunities, objectives and indicators, audits, management review, suppliers, competence and equipment, all linked to your processes.See the ISO 9001 software →

Yes. You can export in PNG, PDF and SVG. The PDF includes the global map as an interactive index, allowing you to generate a single document with all your company's process documentation.

Yes. Data is stored on servers in Europe, with encryption in transit and at rest, and automatic backups. IBERSYA, the company behind Mapaflow, complies with GDPR and Spanish data protection regulations.

The free plan includes up to 3 processes at no cost and with no time limit. No credit card required. It's the best way to evaluate whether Mapaflow fits your company before subscribing.

You can cancel at any time. You keep access until the end of the paid period and can export all your documentation at any time before it expires.

A process map identifies and visually organises all the processes in a company. The usual steps are: 1) identify macro-processes (strategic, operational and support), 2) break each down into sub-processes and activities, 3) define inputs, outputs, owners and systems involved, and 4) diagram them using a standard notation such as BPMN. Mapaflow guides this flow from the global map down to each individual process.How to map processes with Mapaflow →

BPM (Business Process Management) is the management discipline that aims to continuously improve an organisation's processes. BPMN (Business Process Model and Notation) is the graphical standard used to diagram those processes — the symbols and shapes in a flowchart. In short: BPM is the strategy, BPMN is the visual language. Mapaflow implements BPMN elements adapted to be understandable by any professional.What is BPM and what is it for? →

No. Certification is granted by an accredited body after its audit. MapaFlow prepares you for it and keeps your system alive: traceable evidence, controlled documents and an audit dossier you can download as a PDF.

Mapaflow is optimised for desktop browsers, as editing flow diagrams requires a wide screen. However, viewing processes and the global map is accessible from any device. There is no native app at the moment, though it is on the roadmap.

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