ISO 9001:2026 software Your quality management system, all in one place

MapaFlow organises your ISO 9001:2026 system around your processes. It asks for what is due, calculates what can be calculated and generates documents with version control. It prepares you for certification and keeps your system alive; certification is granted by an accredited body.

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How it works

  1. Draw your processes

    A global map and diagrams with lanes per role. Everything else builds on it.

  2. Turn on the modules you need

    Document control, risks, indicators, audits… Each company switches on only what it uses.

  3. Run the day-to-day

    MapaFlow reminds you of records, measurements and reviews, and keeps every piece of evidence traceable for the audit.

ISO 9001:2026 modules

Grouped the way you will use them: system, planning, operation and evaluation, plus tools to import data and for consultancies.

Document control

A control record with code, revisions and approval for each document, a downloadable master list and reading acknowledgements.

See what is included
  • Move each document through draft, under review, approved or rejected, with the reason for the change and who did it and when. Approving a revision makes the previous one obsolete.
  • Distribute to groups and see what percentage of each group has read it; remind those pending, at most once every 24 hours per person.
  • Download the master list as PDF and Excel, and export procedures and records to PDF or Word with a control box, a draft or obsolete mark and three signatures.

Records, forms and evidence

Records the system requests by itself, forms that can be filled in from a phone and evidence that cannot be changed or deleted.

See what is included
  • See on Home what you have to upload, with a warning if it is late, and remind those pending.
  • Build forms with text, number, date, yes/no, selection, photo, repeating table, signature and a traceability identifier; submitting one generates an evidence PDF.
  • Void a piece of evidence or a measurement with a reason: the correction is a later entry, and the earlier one is never modified or deleted.

Process sheets and procedures

The process sheet and the procedure are generated from the diagram and from what your company writes.

See what is included
  • Get the 13-section process sheet (mission, inputs, key activities, outputs, positions, resources, documents, records, indicators, risks, description of activities, operational controls and operational requirements) and export it to PDF or Word with a control box.
  • Generate a tabular procedure (activity, method, who, when, document) from the diagram.
  • See status chips on each process on the global map and on the start nodes (KPI with traffic light, residual risk, open non-conformities and overdue records); clicking one opens its detail.

MapaFlow helps you organise, evidence and maintain your management system. Deciding whether you meet each requirement is up to you, and the audit remains what decides.

ISO 9001:2026

ISO 9001:2026: what changes and how MapaFlow helps

The 2026 edition replaces the 2015 one and shares the common structure of ISO management system standards. MapaFlow works with 2026 by default and supports companies coming from 2015:

342

requirements in the MapaFlow catalogue

59

requirements that change from the 2015 edition

20

topics with traffic lights

  • 15 new
  • 39 modified
  • 5 moved
  • Our own catalogue of 342 requirements, written in our own words: it does not reproduce the text of the standard.
  • The "New in 2026" guide: the 59 requirements that change from 2015 (15 new, 39 modified and 5 moved), with their equivalent clause.
  • Adaptation actions per requirement or per topic, with an owner and a date.
  • A downloadable correspondence matrix: each requirement with the processes and documents that support it.

Certificate transition periods are set by the IAF and the accreditation bodies: confirm them with your certification body.

Download the guide «Adapting your system to ISO 9001:2026»

Documented information, every piece in its place

It is the first thing an auditor checks. In MapaFlow every piece has its place and stays traceable:

  • Scope, context and policy

    Generated as controlled documents.

  • Process information

    Map, 13-section process sheets and procedures generated from the diagram.

  • Objectives and indicators

    With their target per period, their measurements and their analysis.

  • External documents

    A register with periodic checks of their validity.

  • Operational records

    Forms and evidence that cannot be changed or deleted, batch release and a traceability identifier.

  • Competence, equipment and suppliers

    Competence matrix, equipment with a pass or fail result and supplier evaluation.

  • Audits, management review and nonconformities

    Programme, reports, frozen minutes and incidents with their actions.

  • Audit dossier

    A PDF with the map, scope, policy, master list, indicators and checklist with evidence.

Design and development (clause 8.3) does not have its own module yet: if your company designs products, you currently document it with processes, documents and records.

For consultancies and partners

Build the system once, publish it as a kit and apply it to your clients after a trial run. The compliance panel shows all your clients, from worst to best, and takes you straight to where each warning is resolved.

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What MapaFlow does not do

  • It does not certify: certification is granted by an accredited body after its audit.

  • It does not decide whether you comply: you declare each requirement, with its evidence.

  • The "signature" is the signer's identity, the date, the time and a fingerprint: it is not a qualified electronic signature.

  • AI is off by default and only proposes drafts that a person reviews.

Frequently asked questions

Can I run an ISO 9001:2026 system with MapaFlow?+
Yes. Besides process mapping, the Enterprise plan includes the ISO 9001:2026 modules: document control, records and forms, risks and opportunities, objectives and indicators, audits, management review, suppliers, competence and equipment, all linked to your processes.
Does MapaFlow certify my company for ISO 9001?+
No. Certification is granted by an accredited body after its audit. MapaFlow prepares you for it and keeps your system alive: traceable evidence, controlled documents and an audit dossier you can download as a PDF.
Which edition of ISO 9001 does it work with?+
A catalogue of 342 ISO 9001:2026 requirements, and a "New in 2026" guide for companies coming from the 2015 edition. Today only ISO 9001 is available.
Are the ISO features in every plan?+
They are included in the Enterprise plan.
Can I bring the data from my Excel into MapaFlow?+
Yes, for risks, indicators, suppliers, interested parties, SWOT, equipment, training and external documents, with a wizard that lets you match the columns and check the preview before anything is written. You can also import the documents of an existing system (PDF and Word) keeping their codes; they arrive as drafts.
Is the MapaFlow signature a qualified electronic signature?+
No. The signature records the signer's identity, the date, the time and a fingerprint. It works as evidence within MapaFlow, but it is not a qualified electronic signature.
Can I edit or delete a measurement or a piece of evidence?+
No. They are voided with a reason and the correction is kept as a new entry, so the history is preserved.
Does MapaFlow use artificial intelligence with my data?+
Only if an administrator turns it on in Settings → AI. Today there are four aids, and all of them give a draft that a person reviews: the root cause of a non-conformity, the conclusions of a management review, indicators for a process and risks for each activity. Before the text is sent, names, emails, phone numbers, identity documents and IBANs are replaced with placeholders.

Start with your processes

The free plan lets you draw your processes without a card. The ISO 9001:2026 modules are in the Enterprise plan.

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