Free template · HR

Employee Onboarding

New employee onboarding from offer acceptance to full team integration.

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Process steps

  1. 1

    Offer accepted

    Candidate accepts the offer. Start date is confirmed and payroll registration begins.

  2. 2

    Prepare role

    IT prepares equipment, access and credentials. HR prepares documentation and welcome materials.

  3. 3

    Internal communication

    Inform the team about the new hire and introduce them by email.

  4. 4

    Day 1: Welcome

    Office tour, team introductions, explanation of company culture and values.

  5. 5

    Initial training

    Training on department processes, internal tools and working procedures.

  6. 6

    Assign mentor

    Designate a reference colleague to answer day-to-day questions during the first weeks.

  7. 7

    30-day review

    First review with the manager: questions, expectations, feedback and development plan.

Why document this process?

A well-documented onboarding process reduces adaptation time from 6 months to 1 month, decreases early turnover and improves the new employee experience from day one.

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Frequently asked questions

Is this template free?+
Yes. This template is completely free. You can open, edit and export it on the Mapaflow Free plan with no credit card required.
Can I customise this process diagram?+
Yes. The template opens in the Mapaflow editor where you can add, remove or modify any step, change responsible actors, adjust colours and adapt the flow to your company.
How do I export this process as a PDF?+
Once you have edited the diagram in Mapaflow, click "Export" and select PDF, PNG or SVG. The export includes all nodes and connections at high resolution.
Why is it important to document this process?+
Documenting business processes reduces dependency on individuals, makes training new employees easier, improves operational consistency and is a core requirement for certifications such as ISO 9001 or EFQM.

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